A prospecting CRM built into your lead list, with no spreadsheet and no per-seat fee

A prospecting CRM tells you, for every prospect, where things stand and what to do next. Prospya's is included in your account: each business you unlock arrives with its contact details, you log a call in one click, and the call-back schedules itself when nobody picks up.

Why a prospecting CRM beats a spreadsheet

Most outreach starts in a spreadsheet: one row per business, a status column, a call-back date column. That holds for thirty prospects. At two hundred, nobody checks the call-back dates any more, two reps call the same restaurant, and no one remembers who promised a quote to which garage. Our sales prospecting tracker article gives a good template to start with, and also shows where it stops working.

General-purpose CRMs solve this, at the cost of a per-user subscription, setup time and a file import for every new list. Prospya takes the opposite route: the lead tracking software is already connected to the records. Find a business, unlock it, and it is in your sales pipeline with its phone, email, website, rating and reviews already filled in. Nothing to type, nothing to import.

That matters most for teams selling to local businesses. The deals are small, the volume is high, and the work is mostly calls and short emails, so every minute spent on data entry is a minute not spent talking to owners. A CRM that only asks you for the outcome of each call keeps the whole team logging their work, which is what makes the follow-ups reliable.

What Prospya's CRM does

A sales pipeline you can read at a glance

The sales pipeline is a board with one column per stage: to contact, contacted, interested, quote sent, client. My leads shows the same information as a table, filtered by stage, owner or next action. Each prospect page brings together contact details, rating and reviews, stage, deal value and history, so you can prepare a call in ten seconds. On a phone, the page opens on the contact buttons first, handy between meetings or during field visits. Prospects marked not interested leave the pipeline without disappearing: their history stays available if the business gets back to you later.

One click to log a call, and the follow-up schedules itself

After a call, pick the outcome: reached, no answer, voicemail or wrong number. No answer automatically schedules a call-back on the next working day; wrong number is reported so the record can be fixed. You stop losing prospects to forgotten call-backs, and small business owners are often reached on the second or third attempt. Our cold calling scripts for local businesses help you prepare that first conversation.

Email and CRM in one place

When you launch an email campaign, recipients move to Contacted and the email appears in their history. A follow-up campaign targets those who did not move forward. The AI writer also drafts, for one specific prospect, a cold email, an Instagram DM or a call script, based on what you sell and real facts from its record.

Your own contacts in the same pipeline

Not every prospect comes from the database: a salon you met at a trade fair, a restaurant a client recommended, a file you already had. Add them by hand or import a CSV; they join the same pipeline, with the same stages, call-backs and history as unlocked businesses. If your file has websites or phone numbers but nothing else, Complete a file finds the matching records.

Simple CRM for small business sales teams

A small sales team needs to know who does what without a daily meeting. Prospya's lead tracking is shared by every member of the workspace, up to 10 people, with no per-user fee.

Owners, shared credits and caps

Each prospect has an owner. Credits are shared by the team, and a record unlocked by a colleague costs nothing to the others; in search results it is marked as already unlocked, with the colleague's name. The account owner can set a monthly credit cap per member to keep the budget under control.

Stats per rep

The Team page shows each member's activity over 7 days, 30 days or the current month: calls made and prospects reached, emails and messages, meetings, records unlocked, credits used, clients won with their value, and overdue follow-ups. You see who needs help and which segments bring meetings. A rep with many calls but few people reached may be calling at the wrong time of day; a rep with many quotes but few clients may need help with pricing. For a shared qualification method, read how to qualify sales leads.

Habits that keep the pipeline honest

A CRM is only useful if it reflects reality. Three habits are enough:

• log every call right away, even with no answer: that is what triggers the automatic call-back;
• give every interested prospect a next action with a date, or it slips away;
• close refusals clearly as not interested or do not contact, instead of leaving them in Contacted.

With these rules, the board becomes your forecast: what sits in Quote sent with a value is next month's revenue.

Start your prospecting pipeline in three steps

1. 1
   Fill the pipeline

   Search a trade in a city, filter only new businesses and unlock the best prospects. You can also add your own contacts or import them as CSV.

2. 2
   Call and log

   One click to call, one click for the outcome. Prospects with no answer come back the next working day.

3. 3
   Move deals forward

   Set a next action, send the quote, move the card all the way to Client.

CRM pricing and first lists to track

The CRM, the pipeline and the team are included. You only pay for the records you unlock: one credit per business with a phone or an email, never charged twice. Packs: €9 for 250 credits, €49 for 2,000, €149 for 10,000, no subscription, and credits never expire. You get 25 free credits at sign-up, no card needed. If you prefer your own CRM, CSV export (HubSpot, Pipedrive, Brevo, Lemlist) and the API remain available. See pricing and the pipeline overview.

Read next: the sales follow-up sequence and our guide on how to prospect local businesses. To fill your pipeline, see the prospecting software and local lead generation pages. Pages by audience: software vendors and B2B services.